Cross volunteer roles and briefing notes

Hi Volunteers, Thanks for your support, for Sunday’s cross event please see advice below; and attached for Signing On. There is a list of volunteers, roles and timings below which hopefully does not contradict other missives we have recently posted. Anthony

Volunteers

  • Parking is difficult, consider parking in the surrounding residential area
  • Marshalls need to:
    • Be in position in time for the start of each race they are marshalling.
    • Check the course markings remains intact [have some barrier tape to hand].
    • Check riders keep to the course, note rider’s numbers (on a phone or paper) who make infringements to the rules i.e. leave the course, behave dangerously or discourteously.
    • Be polite to the public and help them to negotiate their way through the park, pointing out the recommended routes, especially dog walkers.
    • Notify the first aider of any first aid incidents. Alex Beyfus 07717310168, Paul Wilson
    • Report to the organiser, or Commissaire any incidents. Note rider numbers if relevant.
  • Signing on stewards:
    • Please read the attached instructions, these will be available in paper format on the day.
  • Setting up/Setting down:
    • Setting up is time pressurised and so it is a case of ‘all hands on deck.’ Setting up poles, pegs and barrier tape to mark the course throughout the park. This takes some time and so must start early to be ready for the first race at 10.00
    • Setting down is more relaxed other than people want to get home, any additional help here is welcome. Setting up needs the Under 12s course to be completed first, and this will be a part of the adult course with slight variations. Barrier tape does unroll from the box such that it can be located between the fence poles in a spiral, hence cheating the wind. As far as I know you need special training for this as few people can do it.

PPYCC Happy Valley Cross Race volunteer rota

Sunday 1st October 2017

Role Times Volunteer name Volunteer name Volunteer name
Promoter All day Anthony Rogers
Course designer All day Alan Newman
Setting up 08.30 to 10.30 1. Neil Costello 2. Ollie Phillips 3. Tobias Bunyan
Setting up 08.30 to 10.30 4. Stewie Martin 5. Jenny Martin 6. Joseph Martin
Setting up 08.30 to 10.30 7. Richard Gilmore 8. Ed Raynard 9. Mark Bishop
Setting up 08.30 to 10.30 10. Paul Wilson 11. Archie Raynard 12. Lukas Nerurkar
13. Adam Churchill 14. Freddie Newman 15. Rahul FT
Setting down 15.00 – 16.30 1. Justina PM 2. Anthony Rogers 3. Alan Newman
Setting down 15.00 – 16.30 4. Paul Wilson 5. Rob Kovacs 6. Freddie Newman
Setting down 15.00 – 16.30 7. Adam Churchill 8. Rahul FT 9. Kim FT
Marshalling 1 10.00 – 12.00 1. Teresa Tamplin 2. Natasha Hannah 3. John Ballinger
Marshalling 1 10.00 – 12.00 4.  Rahul FT 5. Simon Tamplin 6. John Ballinger
Marshalling 2 11.30 – 15.15 1. Rob Kovacs [from 12.00] 2. Steve Noake 3. Mark Bishop
Marshalling 2 11.30 – 15.15 4. X 5. John Ballinger 6. Rahul FT
Marshalling 2 11.30 – 15.15 7. Josh Ballinger 8. Richard Gilmore 9. Lloyd Costello
Marshalling 2 11.30 – 15.15 10. Freddie Newman 11. Tom PM 12. James Gilmore
Recording laps 1 10.00 – 12.00 1. Justina PM 2. Anthony Rogers 3.
Recording laps 2 11.45 – 15.15 1. Justina PM 2. Alex Beyfus 3.
Signing on 09.00 to 14.00 1. Kim FT 2. Esther Polden 3. Helen Clarke
Prize allocation 10.00 to 15.00 1. Kim FT 2. Esther Polden 3. Helen Clarke
Catering All day 1. Charlie Booth 2. Archie Raynard [to 12pm] 3. Jojo from 12pm
First Aid 09.30 – 15.00 1. Alex Beyfus 2. Paul Wilson

Cycle-Cross tomorrow has 323 pre-entries!

Here are pre-entry numbers for tomorrow and also a note two say hat it looks like it will rain all day! Come prepared and remember we give our volunteers free snacks so just tell Charlie and his crew what job you are doing and you will be rewarded with Infinity Foods snacks and other delicacies.

Coded below are our 323 pre-entries and above that entries from PPYCC. Codes relate to gender and age [with U being under]. Prizes go to the first 3 in each category and the League sponsors Kinesis will also have some flags flying.

Aidan Beattie
Sebastian Boulton
Stanley Wilson
Joshua Ballinger
Adam Churchill
Tom Pughe-Morgan
Frederick Newman

U10B – 11

U10G – 7

U12B – 20

U12G – 8

U14B – 18

U14G – 8

U16B – 15

U16G – 9

JM – 4

SM – 64

40M – 98

50M – 39

JW – 2

SW – 10

40W – 7

50W – 3

 

Total 323

 

Sunday’s Cross race volunteer update

A fantastic response, but can accommodate more to give the day that party feel [or to relieve people from the rain]. See current allocations below.

PPYCC Happy Valley Cross Race volunteer rota

Sunday 1st October 2017

Role Times Volunteer name Volunteer name Volunteer name
Promoter All day Anthony Rogers
Course designer All day Alan Newman
Setting up 08.30 to 10.30 1. Neil Costello 2. Ollie Phillips 3. Tobias Bunyan
Setting up 08.30 to 10.30 4. Stewie Martin 5. Jenny Martin 6. Joseph Martin
Setting up 08.30 to 10.30 7. Richard Gilmore 8. Ed Raynard 9. Mark Bishop
Setting up 08.30 to 10.30 10. Paul Wilson 11. 12.
Setting down 15.00 – 16.30 1. Justina PM 2. Anthony Rogers 3. Alan Newman
Setting down 15.00 – 16.30 4. Paul Wilson 5. Rob Kovacs 6.
Marshalling 1 10.00 – 12.00 1. Theresa Tamplin 2. Natasha Hannah 3. Ollie Philips
Marshalling 1 10.00 – 12.00 4. 5. 6.
Marshalling 2 11.30 – 15.15 1. Rob Kovacs [from 12.00] 2. Steve Noake 3. Mark Bishop
Marshalling 2 11.30 – 15.15 4. 5. 6.
Marshalling 2 11.30 – 15.15 7. 8. 9.
Recording laps 1 10.00 – 12.00 1. Justina PM 2. Anthony Rogers 3.
Recording laps 2 11.45 – 15.15 1. Justina PM 2. Alex Beyfus 3.
Signing on 09.00 to 14.00 1. Kim FT 2. Esther Polden 3. Helen Clarke
Prize allocation 10.00 to 15.00 Kim FT
Catering All day 1. Charlie Booth 2. 3.
First Aid 09.30 – 15.00 1. Alex Beyfus 2. Paul Wilson

 

We really need lots of people to set up, to marshal the afternoon, and one other person to join each of the Recording laps teams. One person for the Signing On teams. Also Catering probably needs some help.

 

START TIMES

10:00     UNDER 10 BOYS & Girls

10:20     UNDER 12 BOYS & Girls

10:50     YOUTH A & B BOYS & Girls

11:50     VET40 & Junior MEN

13:05     Vet40, Vet50, Senior, JUNIOR WOMEN & VET50 MEN

14:15     SENIOR MEN

 

Volunteers still needed for our Cycle-cross races on 1st and 29th October

Please contact us to let us know if you can fill one of the numbered jobs left blank in the table for our race on 1st October. Email anthony@ppycc.org.uk

Also email if you can make the 29th October.

PPYCC Happy Valley Cross Race volunteer rota

Sunday 1st October 2017

Role Times Volunteer name Volunteer name Volunteer name
Promoter All day Anthony Rogers
Course designer All day Alan Newman
Setting up 08.30 to 10.30 1. Neil Costello 2. Ollie Phillips 3. Tobias Bunyan
Setting up 08.30 to 10.30 4. Stewie Martin 5. Richard Gilmore 6. Ed Raynard
Setting up 08.30 to 10.30 7. 8. 9.
Setting up 08.30 to 10.30 10. 11. 12.
Setting down 15.00 – 16.30 1. Justina PM 2. Anthony Rogers 3. Alan Newman
Setting down 15.00 – 16.30 4. 5. 6.
Marshalling 1 10.00 – 12.00 1. Theresa Tamplin 2. 3.
Marshalling 2 11.30 – 15.15 1. 2. 3.
Marshalling 2 11.30 – 15.15 4. 5. 6.
Marshalling 2 11.30 – 15.15 7. 8. 9.
Recording laps 1 10.00 – 12.00 1. Justina PM 2. Anthony Rogers 3.
Recording laps 2 11.45 – 15.15 1. Justina PM 2. Alex Beyfus 3.
Signing on 09.00 to 14.00 1. Kim FT 2. Esther Polden 3.
Prize allocation 10.00 to 15.00 Kim FT
Catering All day 1. Charlie Booth 2. 3.
First Aid 09.30 – 15.00 1. Alex Beyfus 2.

Read here your cross race volunteer duty allocation

For those who have already signed up as volunteers for our first Cycle-cross race on Sunday 1st October read here to find out where you have been allocated. We will send out more information and precise duties next week.

We still need lots of people to set up, to marshal the afternoon, and one other person to join each of the Recording laps teams. One person for the Signing On teams. Also Catering probably needs some help.

RACE START TIMES

10:00     UNDER 10 BOYS & Girls

10:20     UNDER 12 BOYS & Girls

10:50     YOUTH A & B BOYS & Girls

11:50     VET40 & Junior MEN

13:05     Vet40, Vet50, Senior, JUNIOR WOMEN & VET50 MEN

14:15     SENIOR MEN

 

 

PPYCC Happy Valley Cross Race volunteer rota

Sunday 1st October 2017

Role Times Volunteer name Volunteer name Volunteer name
Promoter All day Anthony Rogers
Course designer All day Alan Newman
Setting up 08.30 to 10.30 1. Neil Costello 2. Ollie Phillips 3. Tobias Bunyan
Setting up 08.30 to 10.30 4. Stewie Martin 5. Richard Gilmore 6. Ed Raynard
Setting up 08.30 to 10.30 7. 8. 9.
Setting up 08.30 to 10.30 10. 11. 12.
Setting down 15.00 – 16.30 1. Justina PM 2. Anthony Rogers 3. Alan Newman
Setting down 15.00 – 16.30 4. 5. 6.
Marshalling 1 10.00 – 12.00 1. Theresa Tamplin 2. 3.
Marshalling 2 11.30 – 15.15 1. 2. 3.
Marshalling 2 11.30 – 15.15 4. 5. 6.
Marshalling 2 11.30 – 15.15 7. 8. 9.
Recording laps 1 10.00 – 12.00 Justina PM Anthony Rogers
Recording laps 2 11.45 – 15.15 Justina PM Alex Beyfus
Signing on 09.00 to 14.00 Kim FT Esther Polden
Prize allocation 10.00 to 15.00 Kim FT
Catering All day Charlie Booth
First Aid 09.30 – 15.00 Alex Beyfus

 

Help required for the PPYCC cross races

A long message, please persevere

Our biggest race event of the year, in organisational terms, is our cycle-cross race and this year we again have two! Our club has faced a tenfold increase in its ongoing costs of track hire and our cross races give us the potential to cover all our track hire fees for the coming season but, we can only run them with a strong support from our members and their families.

The first race take place on Sunday 1st October at Happy Valley in Woodingdean and the second Sunday 29th October  at a new venue we have yet to find [please let us know if you have any ideas]. They are part of the London League Cyclo-Cross series and includes races for adults and youths and beginners.

The day of racing is quite a commitment and we request that our members from Outer Ring either enter the race, help with the organisation or cheer on the participants at the very least. It is possible to do all three.

Parents, members and others who can help are asked to indicate their availability [and job role if there is a preference] by contacting anthony@ppycc.org.uk and identifying which slot/s they are available from the table below. Those that I remember have offered their help already are indicated in the table at the foot of this message.

Setting up        08.30 to 10.30

Marshalling 1  10.00 – 12.00

Marshalling 2  12.00 – 15.00

Recording laps 1         10.00 – 12.00

Recording laps 2         12.00 – 15.00

Signing on        09.00 to 13.45

Prize allocation           10.00 to 15.00

First Aid         09.30 – 15.00

Clearing up 15.45 to 16.45

Discounted bikes for children from Dawes

We have received the email message below from Dawes; we have no particular view on the offer and have only copied and pasted the message so it looks messy. There appear to be large discounts so please read further if this is of interest to you.

 

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Train as a PPYCC Young Volunteer in October half-term

British Cycling offers members the opportunity to attend a free course to become a club volunteer and gain certification for supporting the club which can also be counted towards the Duke of Edinburgh Award. The Cycling Award for Young Volunteers is aimed at 14 – 16 years olds and provides good developmental progression for individuals within sport but based on non-physical attributes.

The club is targeting the next course in October on Monday 23rd October at Cyclopark in Kent. With several members already committed to attending we hope to get a high turnout of volunteers who can then work their way through the award by supporting our activities at the club.

With the club promoting two cyclo-cross races, a club road racing championships and an AGM through October and November there is plenty of opportunity to start volunteering.

Members, why not enrol on the course alongside one or more club friends and then share the travel to the course?

To enrol use this link: https://www.britishcycling.org.uk/events/course/details/3741 

To find out more refer to this leaflet: CAYV FAQ or speak to an existing club volunteer.

The CAYV allows older members to apply to be part of British Cycling’s National Youth Committee. Past member Josh Fanner held this distinction for two years regularly attending events organised at the National Cycling Centre and elsewhere.

Jojo Martin establishes new club record

PPYCC has no official record recognition but we are now introducing them due to the exploits of members this season. Initially anyone that wishes to claim a club record needs to submit to the PPYCC Committee the record you wish to claim and evidence of its achievement. Any claim will need to be in an event which uses qualified Timers.

We are initially aware of the following two club records.

PPYCC Member’s 10 mile TT Record

Joseph Martin 21.53 GHS regional championships Steyning, June 2017

PPYCC Member’s 25 mile TT Record

Joseph Martin 56.38 at the Southern Counties championships August 2017